Safety documentation for construction contractors
Run your whole safety program in one place.
Safety documents drafted for you, approved by your team, kept in one searchable record.
- Tailored to you — Your safety manual, toolbox talks, JHAs and site plans are drafted from your exact operations.
- Human-approved — A named person on your team signs off before anything publishes.
- Audit-ready — One source of truth, with the revision history that shows what changed and who approved it.
Document
Fall Protection — JHA
Example of the review step. Your reviewer's approval is what publishes a document — and it is recorded in the revision history.
The problem
Right now it's Word files, spreadsheets, PDFs and paper.
Most small and midsize contractors run a genuinely solid safety program — in a way that is almost impossible to keep current. It lives in six places, and none of them talk to each other.
The manual lives in one Word file
On one person's laptop, in a version nobody is sure is current — and it isn't searchable when a GC asks for it.
A living company manual
One searchable manual your team actually keeps current, with every change recorded against the reviewer who approved it.
Toolbox talks came from a folder of old PDFs
Printed, signed, scanned and lost. No clean record of who actually attended what, and when.
Toolbox talks with the record attached
Generate the talk for today's topic with its own attendance sign-in section, and every version kept with the document — not in a scanner pile.
JHAs get written the night before
From scratch, every time, for work your crew has done a hundred times — because last time's version is gone.
A JHA library you reuse
Work the task into steps, hazards and controls once, then pull that version up the next time the same job comes around.
Training lives in a spreadsheet
Certificates in an inbox, expiration dates in someone's head, and refreshers discovered after they're overdue.
Training on an active dashboard
See who is trained, what expires when, and what is coming due — flagged on your dashboard before it's overdue, instead of after.
Inspections stay on the clipboard
Paper forms that never make it back to the office, so nothing gets corrected and nothing gets trended.
Inspections from a phone or tablet
Run the checklist in the field from a phone or tablet with your company login, and every result lands in one place you can trend.
Deadlines slip quietly
Renewals, refreshers and inspections come due with no dashboard and no reminder, so you find out late.
What's coming due, in one view
Renewals, refreshers and inspections appear on your dashboard ahead of the date, so you stop finding out about them late.
When paperwork slips, it's your bond, your insurance and your prequalification that take the hit. Crossroads Safety keeps the documents — and the deadlines — in one place, so you're never rebuilding a safety program under a deadline.
Why it pays
A documented safety program isn't overhead — it's the record that drives your numbers.
Here's what the public data actually says about what injuries cost a contractor and how the insurance industry reads a loss record. Every figure below links to its source — nothing is a promise of savings.
1.00
The neutral point on your experience modification.
Your Experience Modifier is arithmetic
Workers' comp experience rating compares your actual losses with what's normally expected for your rating class, and the resulting modification factor is applied to your premium. 1.00 is the neutral point — and your loss experience is the input you control.
1.1× – 4.5×
What OSHA's own tool adds in indirect costs on top of a direct claim.
Insurance doesn't cover most of an injury's cost
OSHA's $afety Pays tool applies an indirect-cost multiplier of 1.1× to 4.5× to direct claim costs — the smaller the claim, the bigger the ratio. Those indirect costs are, in OSHA's words, “usually uninsured and therefore, unrecoverable.”
5 of 10
Top-cited federal OSHA standards that are construction standards.
Five of the ten most-cited standards are construction
OSHA's 2026 top ten again leads with a construction standard: fall protection — general requirements (1926.501), cited 4,041 times. The rest: hazard communication 1,961 · lockout/tagout 1,863 · scaffolding 1,725 · ladders 1,659 · respiratory protection 1,608 · forklifts 1,379 · fall-protection training (1926.503) 1,907 · eye & face protection 1,120 · machine guarding 1,072. Five of the ten are construction standards — the exact hazards written plans, toolbox talks and inspection records are built to prove.
9.4%
Fewer injury claims after an inspection — with 26% average comp-cost savings in the same study.
Documented effort shows up in the numbers
A peer-reviewed study of California workplaces, cited by OSHA, found a 9.4% drop in injury claims and an average 26% savings on workers' comp costs in the four years after a safety inspection — with no detectable job loss.
52%
How far below their industry's case rate OSHA's VPP sites run.
The safest worksites run 52% below their industry
OSHA reports that sites in its Voluntary Protection Programs run Days-Away/Restricted/Transferred case rates 52% below the average for their industry — the pattern behind lower comp premiums and less lost productivity.
Your record
What renewal and audit actually read — experience rating follows reported losses.
The paperwork you keep decides what you can prove
Experience rating follows your reported loss experience — and after an injury, the indirect costs start with wages, supervisor time and investigation. Inspection, training and hazard-fix records are how a good year is demonstrated at audit and renewal instead of argued about.
Workers' compensation rating rules are set state by state and by each carrier's filed rates. These figures are national research — not a quote, and not a promise of savings. Crossroads Safety is administrative documentation assistance, not legal, insurance or regulatory advice.
What's inside
Every module your safety program needs, in one place.
Everything from your safety manual to your incident records — written to your company's own details, and shipped with the review-and-approve workflow.
Bring your own documents
Already have a safety manual you trust? Upload the file — Word, PDF or plain text — and it joins your library as a draft, kept in your own words, approved by your reviewer like everything else.
Toolbox talks
Generate a talk for today's topic — it ships with an attendance sign-in section ready for the tailgate meeting.
JHA / JSA
Break a task into steps, hazards and controls — then reuse it next time that job comes up.
Company safety manual
One living manual your team can actually update, with every revision recorded.
Site-specific plans
Build a plan for the site you're on today, not a generic one from five years ago.
Cross-site rollup
Multi-Site plan
One read-only screen across every site you keep on file — a row for each site plus Unassigned, with what needs attention called out first and the reason in words.
Inspection checklists
Run inspections from a phone or tablet and keep every result in one place.
Training tracking
Professional plan
See who is trained, what expires when, and what is coming due this month.
Incident records
Professional plan
Capture what happened, who was involved and what you did about it.
Near-miss reporting
Professional plan
Write up what almost happened: what could have happened, what was done about it, and who reported it — kept with the date, and closed off when you are finished with it.
Emergency action plans
Keep site emergency plans current: contacts, routes, muster points, procedures.
Equipment inspections
Log inspections for ladders, rigging, fall protection and the rest of your gear.
OSHA reference
Look up requirements from authoritative sources, with the source material alongside.
Revision history
Every version kept — what changed, who changed it, and who approved it.
PDF & Word export
Download clean, professional documents for binders, clients and prequalification.
How it works
Drafted for you. Approved by your reviewer. Then it publishes.
This is the part that matters: no document reaches your crew or an inspector without a person at your company putting it there. A human signs off first, and that sign-off is on the record.
One price for the whole company. There is no per-person charge anywhere in Crossroads Safety: the plan you pick is the plan your whole crew runs on, so a new hire, a second foreman or a bigger field team never adds a line to the bill. A plan decides how much of the program you run, not how many people can run it.
- 1
Tell us about your company
Your trade, your crew, your sites, and whatever safety documents you already have. Crossroads Safety drafts from your information — not a generic template you have to rewrite.
- 2
A named person at your company reviews it
Nothing publishes until your reviewer opens the draft and approves it. You decide who holds that role — your safety lead, owner or superintendent. The approval is recorded against their name.
- 3
It publishes, versioned
Approved documents land in your company library with a full revision history, a dashboard of overdue tasks and upcoming training, and one-click export to PDF or Word.
Crossroads Safety is not a replacement for a safety professional. It is a high-grade tool to help — it drafts and organizes the paperwork so a safety professional, or the person wearing that hat, can keep the program in order. The judgment stays with you: a named person at your company reviews and approves every document, and that person owns what it says.
Questions we get asked
Straight answers — including the things we don't do yet.
- How long does the AI take to draft a document?
- It's generated inside the app from the details you enter — your trade, your crew, your sites and the safety documents you already have. We don't publish a stopwatch figure, because a usable draft depends on how much you tell it and how much your reviewer changes. What's true either way: you don't start from a blank page. You open a draft written for your company, then read it and approve it.
- Can my field crew use this on their phones?
- Yes. Crossroads Safety is a web app that works on a phone or tablet, so toolbox talks, JHAs and inspections can be run in the field. Everyone uses their own login on your company's account — there is no account-free way in — and your company's admin or reviewer adds crew logins from the Team screen with one-time invite links, so every field person gets their own login in seconds.
- Is this a replacement for our safety professional?
- No. Crossroads Safety is administrative documentation assistance — it drafts and organizes the paperwork. It is not legal or regulatory advice, and it does not replace a qualified safety professional, your legal counsel, or the requirements of your contract, jurisdiction or insurer. Nothing publishes until a named person at your company reviews and approves it.
- What happens right after I subscribe?
- Stripe handles checkout and your 14-day free trial starts there — the card is stored by Stripe and nothing is charged until day 15. Then create your company account at sign-up using the same email address you used at checkout: that is how your subscription is matched to your company, and your plan is switched on once we confirm the subscription against it. Until that confirmation, a signed-in account can read and export what it has, but not create or change anything.
What this is — and what it isn't
- Crossroads Safety is AI-powered administrative documentation assistance. It drafts and organizes safety documents for your company. It is not legal advice, it does not create an attorney-client relationship, and it is not a substitute for a qualified safety professional, your legal counsel, or the specific requirements of your contract, jurisdiction or insurer.
- Nothing publishes without your reviewer's approval. A named person at your company — your safety lead, owner or superintendent — reviews and approves every document before it is used. That reviewer is responsible for the final content.
- No compliance guarantees. We do not guarantee compliance with OSHA, state or local requirements, and we do not promise the outcome of any inspection or audit.
Who's behind it
The experience behind Crossroads Safety
Crossroads Safety is run by a Safety Director with 23 years in safety. That work covers nationwide safety site visits and online training compliance across ISNetworld, Avetta, First Verify and Appruv. Credentials: CHST, OSHA 500, NCCER Field Safety, Microsoft Office suite, Formstack administrator, and AI platform certificates across Claude, ChatGPT, Gemini and Base44 — plus 11 years in the U.S. Air Force.
Pricing
Per company, per month. No per-document fees.
Billing is open. Every plan starts with a 14-day free trial — checkout is handled securely by Stripe, nothing is charged until day 15, and you can cancel any time before then and pay nothing.
Every plan is priced per company, not per person — so your price never climbs as your crew grows.
Annual billing is 18% off twelve months of the monthly price, charged once a year after the same 14-day free trial. The plan, the site limit and everything it includes are identical either way.
Starter
One location, core safety documents.
$149/month
$0.20 per hour, 24/7 access
billed per company after the trial · 1 site
- Company safety manual
- Toolbox talks
- JHA / JSA library
- Inspection checklists
- Emergency action plans
- Equipment inspections
- Employee sign-off on toolbox talks, inspections and safety updates
- Revision history
- PDF and Word export
- One site-specific safety plan
- Safety updates from Crossroads Safety on your dashboard
- Crew logins by one-time invite link — an admin or reviewer adds each teammate
Professional
The full safety program for one company.
$299/month
$0.41 per hour, 24/7 access
billed per company after the trial · 1 site
- Everything in Starter
- Training records
- Incident records
- OSHA 300 log, 300A annual summary with TRIR and DART
- Digital field permits — Hot Work, Confined Space and lockout/tagout: the checklist walked item by item, named signatures and the authorizer's sign-off, expiring when the shift ends
- Near-miss reporting
- OSHA reference library
- SDS library — your own safety data sheets, searchable, with review dates
- Insurance certificate tracking — vendor and subcontractor policies with limits, expiration dates and the certificate on file
Multi-Site
One program for a contractor running several crews and sites.
$599/month
$0.82 per hour, 24/7 access
billed per company after the trial · Unlimited sites
What $599 a month buys you
- A cross-site rollup of every site on file — one row per site plus Unassigned, with what needs attention called out first and the reason in words.
- A plan for every job you have going — no limit on the sites you keep on file.
- Edit a document yourself, in the app, before it goes out — no waiting on us to change a line.
- An audit trail of who changed what and who signed it off, there when someone asks.
- Every crew's paperwork in one place — the crew register, the equipment log and every document version.
- The OSHA reference library, with the standard's own text beside a plain-language summary.
- Export to PDF or Word with the revision history behind it.
- Everything in Professional
- Prequalification packet export — one printable packet per vendor
- Administration dashboard — audit log, company profile and account health
- Site-specific safety plans with no site cap
- Draft editor — edit a draft before it goes to a named reviewer
- Corrective actions — owner, due date and sign-off by somebody else
How long does setup take?
We timed it on the live site ourselves: signup to your first published safety document in under a minute with your company details to hand, and signup to a whole starter program — manual, four toolbox talks, a JHA, three crew members and a second login — in under three minutes of clicking. The slowest part is your own paperwork: your existing manual, your crew list, your training records.
Those are our own timings with everything to hand; a first run, where you read a draft carefully before you approve it, takes longer.
The per-hour figure divides the price you pay for a month — the monthly rate, or a year's total spread across twelve months — across all 730 hours in a month, because the app is available at any hour. It is not a support-hours promise: a person reads every message, and we publish no support hours and no turnaround time. Every plan is billed per company, per month after the 14-day free trial, and includes the review-and-approve workflow, revision history and PDF/Word export. Plans decide how much of the program you run in Crossroads Safety, not how many documents you're allowed to create.
Questions? Talk to a human.
Not sure which plan fits your crew, or want to ask us something before you sign up? Email a person at Crossroads Safety, or use the form on our contact page.